GREATER EAST PASCO CHAMBER OF COMMERCE

EVENT COORDINATOR

38550 Fifth Avenue, Zephyrhills, FL 33542 | Ph: (813) 782-1913

14110 8^TH Street, Dade City, FL 33525 | Ph: (352) 567-3769

SALARY AND SUPERVISION

Work Hours: Monday - Friday, 9am – 4pm; Some early morning, evening, and weekend hours

Supervise: No

Report to CEO

Annual Review by CEO

REIMBURSEMENT AND INCENTIVES:

$50/month cell phone reimbursement – employee not responsible for afterhours calls unless on the clock.

Mileage at IRS rate for business travel over 15 miles one-way per day.

Healthcare Insurance covered 100% for employee only

VACATION AND LEAVE:

PTO per year: per handbook; 5 days per year, accruing after 90-day review, 10 days after first year

Paid Holidays per Board Approval: 13 days per calendar year

PRIMARY RESPONSIBILITIES

Collaborate with staff to coordinate events, programs, committees, and community involvement under the direct supervision of the President/CEO within budget restrictions and provide outstanding customer service to organize memorable events that meet quality expectations. Event coordinators need to be able to anticipate potential problems and plan for scenarios that could impact the event.

Including but not limited to:

Develop concepts, design themes, and plan event details like seating, dining, and guests

Have excellent communication and interpersonal skills, and be able to talk to stakeholders, vendors, and venues in a confident and friendly way

Be able to work on multiple events at once and keep an organized schedule to ensure events run smoothly. Responsible for event day logistics such as setup and breakdown.

Research and book venues that fit the event's theme and purpose and negotiate with venues and vendors.

Be able to work efficiently in high-pressure situations with strict deadlines

Collaborate with staff on event production.

Design attractive, engaging, relevant flyers and marketing materials for all events and programs of the Chamber and Foundation, keeping event and Chamber branding and language consistent across all materials

Provide feedback and ongoing reports regarding all aspects of planning and design to CEO/President

Propose ideas to improve services and event quality.

Proactively resolve any event-related conflicts and troubleshoot any emerging problems on event day.

Assist with updating all social media channels with appropriate messaging from Chamber, members, and community regarding events, programs, and sponsors. 

Other duties as assigned

Events (subject to change): 

Pigz in Z’Hills BBQ & Blues - Annually

Incredi-BOWL Z’Hills - Annually

Annual Awards Banquet – Annually

Foundation Fundraiser - Annually

Mixers – Quarterly

Citizen of the Month – Monthly (September – April)

Ambassador’s Program- Monthly

Business Breakfast – Monthly

Topics at Twelve – Ad Hoc

Core Connections – Ad Hoc

Ribbon Cuttings/Grand Openings – Ad Hoc

Others as needed – Ad Hoc

QUALIFICATIONS (REQUIRED)

Exceptional Interpersonal and Communication Skills, both spoken and written

Event Coordination and Social Media experience

Extensive Customer Service experience

Self-driven and Motivated Team Player

Ability to manage multiple projects independently

Computer Skills: Functioning Knowledge of MS Word, Outlook Mail, Excel, Adobe Suite

Ability to manage time and work with deadlines

Willingness to learn new technologies, creative and artistic eye for graphic design

Ability to be able to lift 30 pounds, stand for extended periods of time, and in extreme temperatures.

QUALIFICATIONS (DESIRED)

Knowledge of Digital and Social Media Marketing Platforms

Ability to build productive business relationships.

Knowledge of the East Pasco community, and passion to support local businesses’ success

Some Experience with Community and Civic group organizations